ClearTech Growth“Who owes me money this week?”
The answer is in your books. Today someone digs it out of a report. With your accounting connected, you ask.
Your invoicesFor small-business owners
Talk,don't type.
Ask your business a question out loud and get a straight answer back. That is what we are building: a voice assistant connected to the tools you already use, starting read-only, so you stop digging through screens for things your business already knows.
Start with a 20-minute intro call or a 45-minute Business Audit. The first look at one process is free, and you keep what we map.
ListeningExample
It looks in: your invoicesAnswers in plain words. Changes nothing.
An illustration of the kind of question you could ask. Not a live connection.
- Works with what you haveNo replacing the software you already pay for.
- First look is freeOne process, mapped. You keep the map.
- Fixed price for defined workNot an open-ended hourly bill.
- Read-only to startYou choose what it can see.
Which one sounds like you?
Your business already knows the answer. You just need a way to ask it.
“Where's that lead from three weeks ago?”
It is somewhere in your email. Ask for it, and ask what the status is, from the car if you have to.
Your inbox“How do we do this again?”
Only one person knows. Talk it through once and it becomes a guide a new hire can follow.
Your how-to guides“Is anybody watching the backups?”
Computers, accounts, backups and security, handled. You usually hear about a problem from us, not from a customer.
Your ITBefore you ask what it can do
Ask what it connects to.
A 24-hour assistant is not new. The question that matters is whether it can see your business. A voice assistant that can't reach your records is a nice toy. One that can is a conversation with your business.
- Documents
- Calendar
- Accounting
- Your database, FileMaker included
Where it stands today
Voice access to your business data is what we are building, one business at a time. On a first look we show you what asking out loud looks like, then map what yours would need to connect to. We start read-only: it can look, not change.
Ask what it connects to. 30 seconds, captions on.
What we actually do
Three things, in plain words
No jargon, because the jargon is where the money goes missing. If somebody can't explain what they are doing in one sentence, they are charging you to be confused.
We make it the same every time
We watch how the work really happens, then set one clear way to do it. It stops depending on who picks it up.
We make it answer when you ask
Once the work is steady, software does the boring parts overnight, and you can ask it questions out loud instead of opening five screens.
We keep it safe and working
Computers, accounts, backups and security, handled. When something goes wrong, you usually hear it from us first.
The library
Our workflows and plugins, and where each one stands.
Work with us and you get the shelf as it grows. One is built and in testing, the rest are planned. Each card says which.
AI Readiness Advisor
Answer a few plain questions about your week. It finds the first job software can safely take off your plate, checks your records system, and gives you a 30-day plan.
Built for ChatGPTWrite It Down Once
Talk through how a task gets done. Get back a how-to guide a new hire can follow.
Planned for ChatGPTFileMaker Voice Desk
Ask out loud who owes you money this week and hear the answer from your FileMaker data. It only reads. It never changes anything.
Planned for ChatGPT with voiceFound by AI Checkup
Checks whether ChatGPT, Google and your own website describe your business the same way, then lists the fixes in order.
Planned for ChatGPTWorkflows we hand you
Four short talk-it-out exercises we use in the work. Most of us explain our work out loud far better than we write it, so we start there.
- Talk it outA 10-minute voice exercise about your business.
- The wrap-upTurns a messy talk into decisions, to-dos with an owner, and open questions.
- The how-to walkthroughTurns a walkthrough into a guide a new hire can follow.
- Five questionsAbout the system your business already runs on.
How it works
Three steps, and you hold something after the first one.
Nobody should have to buy a six-month program to find out whether we are any good.
- 1Free first look
We watch the work
We sit with whoever actually does the job and write down how it really happens, including the steps that never made it into the manual. You keep that map either way.
- 2Fixed price
We set one clear way
We cut the steps that don't earn their place, write down the way that works, and teach it. The job stops depending on who does it that day.
- 3Then we keep watch
We hand the boring half to software
The repeat work moves to software, the answers become something you can ask for out loud, and we keep it running.
14 days
Step one puts the map of how one process really runs in your hands within 14 days. You keep it whether or not you hire us.
The Business Growth Blueprint, from NTI Business Solutions
Ten questions every owner asks. One plan that fits yours.
Each question becomes a short list of things to check, with room to write the decision beside each one and a plain definition of done at the end. Start with the one chapter costing you most. Ignore the other nine until that one is done.
10chapters
213things to tick off
- Why isn't the phone ringing?
- How do I get more customers?
- How do I keep customers?
- How do I find better employees?
- How do I stop working 70 hours a week?
- How do I build better systems?
- How do I improve cash flow?
- How do I beat my competition?
- How do I scale without breaking everything?
- How do I build a business that works without me?
Honest fit
Is this you, or is it not?
We would rather tell you no now than take your money and tell you no in three months.
This works well if
- You have a few to a few dozen people, and the work repeats.
- You already know which part of the week is a mess, even if you can't prove it yet.
- You want fewer mistakes more than you want a new piece of software.
This is not for you if
- You want AI because it sounds good in a meeting. We won't sell you that.
- Every job you do is truly one of a kind. Then there is nothing to make the same.
- Nobody on your side can spare an hour to show us how the work really runs.
Who you'll be working with
Two firms, one team.
The people who set up your systems are the people who keep them running. You are not handed to a call center after the sale.
Systems and FileMaker
NTI Business Solutions
A long-running IT and software company in San Diego. FileMaker development, licensing and support.
Automation and voice
Sytful Minds
IT and AI consulting: automation, operations and IT, built around the tools a small business already runs on.
Common questions
The things owners actually ask us
Can it change my data?
Not unless you decide it should. We start read-only: it can look things up and answer, and nothing gets written. You choose what it can see.
Do I have to replace the software I already use?
Almost never. Most of what we do is making the tools you already pay for talk to each other. Replacing things is expensive and disruptive, so it is the last resort.
Is the voice part ready today?
Parts of it. Voice assistants that read email and documents work today. Asking your own database out loud is what we are building, one business at a time, and our library marks every piece as in testing or coming until it is done.
Is this going to cost my people their jobs?
That is not what we sell. The work we hand to software is the copying, the chasing and the retyping, which is the part your people already hate. They get their day back for the work only a person can do.
How long before I see anything?
You get the map of how one process really runs within the first couple of weeks. Making a job steady takes longer, and automating it comes after that, in that order.
What does it cost?
It depends on how many processes you want fixed and how tangled they are, so we won't pretend there is one number. The first look at one process is free. After that you get a fixed price for a defined piece of work, not an open-ended hourly bill.
Will the call turn into a sales pitch?
No. If nothing needs to change, we say so.
What if my business is too small for this?
If the same job gets done more than a few times a week, it is big enough. If every job is truly one of a kind, we will tell you this is not for you.
Your move
Bring us one process that keeps going wrong.
Tell us about one job that comes out differently every time, or one question you wish you could just ask. We map how it runs today and show you what it would take. You keep that map whether or not you hire us.
Book a free first look
Or write to nickot@askaiagents.com or call (760) 642-1892.